Q + A

Q + A


Whether you are already a Union 12 couple or considering Union 12 for your big day, these frequently asked questions are here to assist you in planning your event.  It is our hope that by reviewing our policies and procedures, as well as what to expect, it will help you host a seamless and fabulous event with us.



Venue


  • What kind of events can you do?

    We cater to all types of events, not just weddings! We also book year-round as our event center is heated and cooled! 

  • What is the maximum capacity?

    We can hold up to 300 guests and even more if additional provisions are made to incorporate more of the outdoor spaces! Our outdoor covered patio can seat around 280 for a ceremony. We do, however, recommend a guest list in the 200-250 range to maintain a good flow with extra space between tables and chairs etc.

  • How long is our rental period?

    You will have full and exclusive access to the property from 9:00 AM - 11:59 PM. 

  • Where can we do our ceremony?

    We have a couple different location options onsite for a ceremony. You can get married anywhere on property, but many couples choose to have a ceremony on our covered back porch, inside, or down by the pond.


    Set-up is included for the ceremony option on our covered back porch or indoors. We do not set up or supply chairs for ceremonies located down by the pond. Those chairs must be rented and set up. 

  • When can we do a rehearsal?

    We offer a discounts for day before set-up/rehearsals if the day before your event is still available 120 days before your event. 


    If Union 12 is not available the day before your event, many wedding parties rehearse offsite at their dinner location, a church, or even someones backyard. Many times parties rehearse the morning of the wedding and the bride doesn't attend. She knows where she walks and who is meeting her at the end of the aisle, so she remains in the bridal suite while everyone else runs through a short practice. 


     

  • Will a staff member be present during my event?

    Yes, we will have an Event Day Venue Manager (EDM) present during your event. There is a staff member that is onsite the entire day to ensure everything runs smoothly with the venue. 


    They are NOT a coordinator. Their first priority is to make sure that the venue is in tip-top shape, but they will be there to help and answer questions as needed!

  • How long can we party?

    We require that music be turned off by 10:30pm. Your rental time will end at 11:59 PM. 

  • Who is responsible for set-up and tear down?

    We will handle the setup of tables and chairs for your event. We have floor plan options that you can choose from and customize!


    You are responsible for throwing all trash into the trash cans inside the venue, taking out everything you brought in (decor, linens, etc.), and stacking all chairs on top of the tables. You are responsible for making sure the property is left very close to the way you found it, with the exception of normal cleaning services. We have a professional cleaning company come in after every event to do a thorough cleaning.



Bar


  • Do you allow alcohol?

    Yes, we have a 3-way liquor permit. Because we are licensed, state laws require our guests to use our alcohol services. We cannot allow a third party to serve at your event. We do handle all security and licensed bartenders for your event which makes it easier on you. 

  • Can we take leftover alcohol home?

    State law prohibits us from allowing any guest to take alcohol home from our bar. 

  • When do you need to know what bar package we want?

    Angie, our Bar Manager, reaches out 2 months before your event to see what you are thinking for bar. If you are ready to discuss it sooner than 2 months before, you can reach out before!

  • When do we pay for the bar?

    Your final bar payment is due 2 weeks before your event. 

  • Can we do a signature drink?

    Yes! Our Bar Manager, Angie, will work through signature drink options with you to pick the perfect drink for your event!  We do not charge anything for you to add on signature drinks!


    *Guests can be charged for signature drinks if you pick alcohol that is not included in your selected bar package. 

  • Can we add a la carte alcohol to our bar package?

    Yes, you may add a la carte alcohol onto any of our per head bar packages. However, you may NOT add on any a la carte alcohol to the Bar for Purchase option.

  • How long can my bar service last?

    We open bar services at ceremony time so the bar is ready to go as soon as you say “I do!”. You may have up to 7 hours of bar services and bar must be closed no later than 10:30pm. This is something to keep in mind when deciding your ceremony time!

  • Can we bring our own special bottle of wine or alcohol from home for a toast?

    Under our 3-way liquor license we cannot allow ANY outside alcohol on the premises at any time.


Vendors


  • Can we use our own vendors?

    Yes, Union 12 has an open-door policy for all licensed and insured vendors! We do not charge outside vendors to use our facility or any vendor fees to our clients. We do have industry professionals that we can recommend to you if you are interested. Keep in mind, you are responsible for the vendors you allow into our facility. 


    Alcohol does have to be provided by Union 12.

     

  • Do you have vendor recommendations?

    Yes, we have a list of vendors that are familiar with our space and we love working with. You are not required to use them, but they give you an idea of some vendors in the area! 

  • Do you have a catering space?

    Yes, we have a catering prep room. We have met with professional caterers to make sure we have a functional space set-up to make your event a huge success!  


    Included in the catering prep room is: 8' table for prepping, 3 basin sink, and limited refrigetation space.

  • Can I do my own catering?

    We do not suggest doing your own catering, but if you have your heart set on it then we can make it work with the guidelines below!


    • An additional $500 refundable damage deposit
    • We would need a certificate of liabiltiy insurance provided by the client. This can be obtained by either of the following: Homeowners policy extension (depending on carrier), event policy, or separate general liability policy. 

    All the above items would also apply to an uninsured or not licensed caterer.


Payment


  • What is your cancellation policy?

    We encourage anyone not to book until they are certain of the date and price. We do not offer refunds for cancellations. 

  • Do you offer date transfers?

    Any date transfer request is at the sole discretion of Union 12. If allowed, a transfer fee may be required. 

  • Do you offer any payment plans?

    The first payment is due 5 days after the contracts and invoice are sent. The second payment is due 180 days (6 months) before your event. The second payment can be split into multiple payments but would need to be paid in full at the 180 day deadline.

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